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Blackbook.ai

Automated Vendor Reconciliations​

The client engaged Blackbook.ai to find ways to support their Accounts Payable (AP) team when processing documents.

Industry

Wholesale Distribution

Technology stack

RPA

Industry

Wholesale Distribution

Technology stack

RPA

Industry

Wholesale Distribution

Technology stack

RPA

The challenge

A leading wholesale distributor processed vendor statement reconciliations monthly. They wanted to find ways to support their Accounts Payable (AP) team when processing documents.

The solution

We incorporated a RPA bot in the reconciliation process.

  • Vendor statements were received by email,
  • ABBYY scanned the documents,
  • RPA bot created a vendor statement reconcile file,
  • Identified the vendor code and company details,
  • Logged in the ERP portal,
  • Gathered information for the reconciliation,
  • Conducted the vendor statement reconciliation,
  • Presented the results in an Excel file, and
  • An AP officer reviewed and actioned the exceptions found.

The outcomes

  • Significant amount of time saved by having a RPA bot do the reconciliation.
  • AP team could focus on other important jobs.
  • The company saw payback within couple of months of implementing the bot.

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